Tri-Creek School Corporation
Bylaws & Policies
 

7510 - USE OF SCHOOL FACILITIES

The School Board believes that the school facilities of this Corporation should be made available for community purposes, provided that such use does not infringe on the original and necessary purpose of the property or interfere with the educational program of the schools and is harmonious with the purposes of this Corporation.

The Board will permit the use of school facilities when such permission has been requested in writing by a responsible organization or a group of citizens and has been approved by the Superintendent.

Corporation facilities shall be available for the below-listed uses. When there are competing interests for such uses, approval will be given according to the following priorities:

 

A.

uses directly related to the schools and the operations of the schools

     
 

B.

uses by not-for-profit or for-profit organizations providing child care programs which meet the State requirements and additional conditions established by Board policies and the Superintendent’s guidelines

     
 

C.

uses and groups indirectly related to the schools

     
 

D.

meetings of employee associations

     
 

E.

departments or agencies of the municipal government

     
 

F.

other governmental agencies

     
 

G.

community organizations or groups of individuals formed for charitable, civic, social, educational, political, religious, and recreational purpose

The use of Corporation grounds and facilities shall not be granted for:

 

A.

private social functions, nor

     
 

B.

any purpose which is prohibited by law.

Should all or any part of the Corporation’s community be struck by a disaster, the Board shall make Corporation grounds and/or facilities available, at no charge, for the housing, feeding, and care of victims or potential victims when requested by local, State, or Federal authorities. The Superintendent should meet with the local governing body to establish a disaster preparedness plan in order to ensure that proper procedures are established to minimize confusion, inefficiency, and disruption of the educational program.

The Superintendent shall develop administrative guidelines for the granting of permission to use Corporation facilities including a schedule of fees. Such guidelines are to include the following:

 

A.

Each user shall present evidence of the purchase of organizational liability insurance to the limit prescribed by Corporation guidelines.

     
 

B.

Use of school equipment in conjunction with the use of school facilities must be requested specifically in writing, and may be granted by the procedure by which permission to use facilities is granted. The users of school equipment must accept liability for any damage or loss to such equipment that occurs while it is in their use. Where guidelines so specify, no item of equipment may be used except by a qualified operator.

     
 

C.

Users shall be liable financially for damage to the facilities and for proper chaperonage.

No liability shall attach to this Corporation, any employee, officer, or member of this Corporation specifically as a consequence of permitting access to these facilities.

Use of Buildings and Grounds

The Board recognizes the capital investment the community has made in the school buildings and facilities and believes such facilities should be available for legitimate purposes so long as the usage does not restrict the educational program or subject the Corporation to additional expense or liability.

 

A.

Group Classification

 
   

For the purpose of access eligibility, scheduling priority, and fee schedules, groups are classified below. Private individuals or families are not eligible.

     
 

1.

Group A — School-sponsored and directed; school – related service organizations (e.g., PTO, Booster Clubs, curricular and related activities).

     
 

2.

Group B — Community-based youth service (e.g., scouts, 4-H, AAU, youth sports, park department, youth programs).

     
 

3.

Group C — Community-based, non-profit organizations (e.g., service clubs, churches, governmental agencies, colleges); community adult athletic groups (e.g., sports leagues, employee organizations).

     
   

Definition of community-based, non-profit organization includes an organization whose goals are directed toward the betterment of the quality of life for Tri-Creek residents and whose membership is made up of at least seventy-five percent (75%) of residents in the school corporation. Non-profit status is defined by the IRS guidelines and organizations are to provide the documentation of this status.

 
 

4.

Group D — Commercial, for-profit groups or organizations; for-profit youth service (e.g., dance studios, sports clubs, private for profit); commercial enterprise (e.g., private business).

 
 

Definition of commercial, for-profit groups or organizations include organizations whose membership is made up of at least seventy-five percent (75%) of residents of the school corporation and operates for profit.

 
 

5.

Group E - Commercial, for-profit your educational groups or organizations.

 
 

Definition of commercial, for-profit youth educational service organizations include organizations whose membership is made up of 100% Tri-Creek School Corporation students and which operates solely during the time custodians are present.

 
 

The intent of the Board is to make the facilities available to groups within the Tri-Creek school boundaries. Groups must be composed of at least seventy-five percent (75%) Tri-Creek residents to be eligible. Groups outside the Tri-Creek area or those not composed of seventy-five percent (75%) Tri-Creek residents are generally not eligible, but they may petition the Superintendent for special consideration. The building administrator will determine the classification of the requesting group and is authorized to waive rental charges where deemed appropriate.

 
 

B.

Availability

 
 

Individual building administrators will determine the time for the use of the building.

 
 

The Board assigns to the administration the right to specify the facility that any organization will be allowed to use and the right to limit the use of any facility. The Board authorizes the administration to ensure the district does not incur additional costs.

Fee for Use of Corporation Buildings

A schedule of fees for the use of Corporation facilities is determined annually.

Revised 8/10/17
Revised 6/14/18

© Neola 2006