| Southern Local School District |
| Administrative Guidelines |
6421 - PURCHASING
The following procedure for submitting and processing a purchase request must be followed to ensure compliance with State requirements and Board policy.
Requisitions for department needs must be made or approved by the building principal and forwarded to the Superintendent for processing.
REQUISITIONER
Before requesting any supplies or equipment, determine that the desired material is not in stock and cannot be borrowed from another teacher. If not, proceed as follows:
| A. | obtain a purchase requisition form from the principal. | |
| B. | select "BEST" price - from vendor quotes. | |
| C. | indicate the following: |
| 1. | desired vendor, | ||
| 2. | quantity, unit, description, unit price and total amount of purchase, | ||
| 3. | whether price is actual, catalog or approximate - include shipping charges, | ||
| 4. | your building, room number, and the subject or grade in which the material will be used. |
| D. | sign and date the request. |
BUILDING PRINCIPAL
Upon receipt of a purchase requisition determine whether the material should have been included in a supply bid. Inform staff members of the normal purchasing procedures. Then proceed as follows:
| A. | Ascertain the material cannot be borrowed from another building principal. | |
| B. | Determine whether it is within the budget of the school. (Changes in budget items can be made if the line amount is not increased.). |