Southern Local School District
Administrative Guidelines
 

1330 - EVALUATION OF TREASURER

NAME_______________________________________ DATE_______________________________

Explanation:

The role of the Treasurer is becoming more complex and exacting. Your candid response to the following items will help the Treasurer better meet the demands of the office.

Directions:

Please circle one letter that reflects your feeling and knowledge of a particular statement. Write specific thoughts and comments in the space following each section. If you feel you cannot evaluate or respond to a specific question, leave it blank.
 

Excellent

E
 

Satisfactory

S
 

Needs Improvement

N
 

Unsatisfactory

U

In Relationship to Recording All Proceedings of the Board
 

A.

Is present to hear and record firsthand.

E

S

N

U
           
 

B.

Promptly and accurately codifies and transcribes proceedings to be submitted for approval.

E

S

N

U
           
 

C.

Secures and preserves minutes in a safe and enduring manner.

E

S

N

U
     
   

COMMENTS:____________________________________________________________
     
   

_________________________________________________________________________
     
   

_________________________________________________________________________

In Relationship to Account for All School Funds in Accordance with the Uniform School Accounting System.
 

A.

Receipts and properly records all funds received.

E

S

N

U
           
 

B.

Debits and properly records all transfers or expenditures of funds.

E

S

N

U
           
 

C.

Maintains a reconciled balance within and between all accounts.

E

S

N

U
           
 

D.

Reports monthly as to the condition of all funds with provision to cross check between funds and bank statement.

E

S

N

U
           
 

E.

Invests in a productive manner all inactive funds in accordance with law and Board Policy.

E

S

N

U
     
   

COMMENTS:____________________________________________________________
     
   

_________________________________________________________________________
     
   

_________________________________________________________________________

In Relationship to Act as Fiscal Officer of the Board
 

A.

Collects all monies due the Board.

E

S

N

U
           
 

B.

Pays all legal obligations in a timely manner.

E

S

N

U
           
 

C.

Meets all payroll functions in a legal, accurate, and timely manner.

E

S

N

U
           
 

D.

Deposits all funds promptly upon receipt.

E

S

N

U
           
 

E.

Receives all bids and properly records same.

E

S

N

U
           
 

F.

Deals in a legal, accurate, and prompt manner with County Auditor and Treasurer.

E

S

N

U
 

G.

Cooperates with the Superintendent and contributes to the budget, appropriation and quarterly spending plan procedures.

E

S

N

U
           
 

H.

Signs all certificates attesting to the availability of funds.

E

S

N

U
           
 

I.

Executes all conveyances.

E

S

N

U
     
   

COMMENTS:____________________________________________________________
     
   

_________________________________________________________________________
     
   

_________________________________________________________________________

In Relationship to Prepare, Submit, and Preserve All Reports
 

A.

Prepares all reports as required in a timely manner.

E

S

N

U
           
 

B.

Submits all reports as required in a timely manner.

E

S

N

U
           
 

C.

Preserves the records of the District for the terms required by law or use.

E

S

N

U
           
 

D.

Maintains minutes, accounts, reports, records, etc. in a manner ready to be delivered to a successor.

E

S

N

U
     
   

COMMENTS:____________________________________________________________
     
   

_________________________________________________________________________
     
   

_________________________________________________________________________

In Relationship to Personal Qualities
 

A.

Works cooperatively with people within and without the School.

E

S

N

U
           
 

B.

Strives to foster and maintain a close working relationship with the Superintendent.

E

S

N

U
 

C.

Acts to maintain a posture of integrity, honesty, and meticulous attention to financial detail.

E

S

N

U
     
   

COMMENTS:____________________________________________________________
     
   

_________________________________________________________________________
     
   

_________________________________________________________________________