Ida Public School District
Bylaws & Policies
 

0150 - ORGANIZATION

0151

Annual Organizational Meeting

 
 

The Board shall be organized at a meeting held on or before the second Monday in July and at a second organizational meeting held in January. At the organizational meetings the Board shall elect a president, vice-president, secretary and Treasurer as well as adopt a regular monthly meeting schedule by a vote of a majority of the members elected to and serving on the Board.

 
 

A.

Order of Business - Organizational Meeting in July

 
 

1.

Call to Order

     
 

2.

Roll Call

     
 

3.

Determination of dates, times and locations for regular meetings

     
 

4.

Appointment of Legal Counsel

     
 

5.

Designation of depositories for school funds

     
 

6.

Designation of authorized signatures for various accounts

     
 

7.

Appointment of auditor

     
 

8.

Designation of the Board's liaison representative to MASB

     
 

9.

Approval of minutes of previous meeting

     
 

10.

Such other items as may appropriately be placed on the agenda

     
 

11.

Adjournment

     
 

B.

Order of business - Organizational Meeting in January

     
 

1.

Call to Order - by designated chairperson

     
 

2.

Roll Call

     
 

3.

Appointment of Temporary Secretary

     
 

4.

Administration of oath to new members

     
 

5.

Election of officers:

     
 

a.

President (who then presides)

     
 

b.

Vice President

     
 

c.

Secretary

     
 

d.

Treasurer

     
 

6.

Approval of minutes of previous meeting

     
 

7.

Such other items as may appropriately be placed on the agenda

     
 

8.

Adjournment

 

0152

Officers

 
 

The Board shall elect a President and Vice-President as well as a Secretary and Treasurer.

 
 

Election of officers shall be by a majority of the full Board. Where no such majority exists on the first ballot vote, a second vote shall be cast for the two (2) candidates who received the greatest number of ballot votes.

 
 

Except for those appointed to fill a vacancy, officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed for cause by a majority vote of the full Board. The Board shall fill a vacancy in any Board officer position within thirty (30) days of the occurrence of the vacancy.

 
 

M.C.L. 380.11a

   

0155

Board Committees

   
 

The Board will consider the authorization of standing committees at their annual organizational meeting and from time to time ad hoc committees, as the need arises. All committees shall be made up of less than a quorum of the Board and the Superintendent or his/her designee shall be an ex officio member of all committees.

   
 

Prior to the appointment of standing committees, Board members shall be given the opportunity to indicate their preference of committee assignments. No member shall be assigned to more than three (3) standing committees, except that one (1) committee may have a rotating membership which may require a fourth committee assignment for a temporary period.

 
 

Board committees shall:

 
 

A.

generally consist of three (3) Board members;

     
 

B.

have their tasks specifically defined by the Board;

     
 

C.

in the case of ad hoc committees, have designated timelines for reporting to the Board;

     
 

D.

have no power or authority to act on behalf of the Board unless specifically authorized by the Board;

 

E.

hold hearings, if appropriate, only upon approval of the Board;

     
 

F.

limit their activities and consideration to policy matters and recommendations and shall have no administrative responsibility or authority.

 
 

The Superintendent shall be apprised of all committee findings. Such committee findings shall at all times include the Superintendent's recommendations, as well as reflect the opinions of all committee members in the event the findings are less than unanimous.

   
 

Committee meetings may be closed unless determination is made to invite attendees as resource people.

   
 

Because four (4) Board members represent a quorum, members not assigned to a committee shall be prohibited from attending committee meetings unless specifically authorized by the board. In such cases, the committee meeting shall be officially posted as an open meeting.

   
 

Periodic reports will be made at public Board meetings.