| Greencastle Community School Corporation |
| Administrative Guidelines |
8310A - PUBLIC RECORDS
The public records of this Office of the Superintendent as defined under the Freedom of Information Law are available for public inspection and/or copying in accordance with the following administrative guidelines. Exemptions are specified in I.C. 5-14-3-4.
Designation of Officers
The Superintendent's Executive Secretary shall be the Corporation Records Officer (CRO).
Procedures
The following procedures shall be followed in connection with requests to inspect and secure copies of School Corporation records:
| A. | Requests to inspect or secure copies of records shall be submitted to the CRO on a form prescribed by the Board, copies of which are available in the Office of the Superintendent. | |
| B. | The CRO will determine and advise the requester whether the records specified in the request are available for inspection and copying. | |
| C. | With respect to records which are determined to be available, the CRO will direct the requester to the place where the requested records may be inspected and will arrange for the preparation and certification of copies upon tender of any required fee. The CRO will establish a time and date for inspection and copying the requested records. | |
| D. | With respect to records which are determined not to be available, the CRO will note the reason for unavailability on the request form and return one copy of the form to the requester. | |
| E. | Records may be inspected only at the Office of the Superintendent or at such other place as may be designated by him/her. No record may be removed from such location. A member of the staff of the Superintendent must be present throughout the inspection and copying of such record. | |
| F. | Requests by mail for copies of available records may be addressed to the CRO, and will be honored upon payment of any required fee, provided the requester and the record of which a copy is requested are sufficiently identified to make compliance practicable. |
Location and Time
Records shall be made available at the Superintendent's Office, during the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday, with the exception of the holidays when Corporation schools are closed.
Revised 10/00
Revised 1/10/01
Revised 8/13/08